Recording Policy

Students

• Please contact the Director of Recording Services and Teaching Associate Professor of Music Technology ( mark.benincosa@mail.wvu.edu) to request a recording of your performance at least four weeks before your recital.
• If you have not requested a recording at least four weeks before your event, likely, your performance will not be recorded. If we do not have available equipment and personnel, your performance will not be recorded. We may rent/lend equipment to performers in some instances when we cannot accommodate a request.
• After you have contacted Prof. Benincosa and your request has been approved, complete the WVU Recording Payment Form and email it to music@mail.wvu.edu with the subject "WVU Recording Payment Form" or come to the School of Music Office to fill out form.
• This form and payment need to be turned in ten calendar days prior to your recording.
• Payment for your recording can only be accepted as CASH OR CHECK ONLY and given to Administrative Associate, Mattie Jones (Room 4103) at least four weeks in advance of the recording session/recital.
• Checks should be payable to WVU School of Music, Recording Services.

• Please contact CAC Operations ( CCA.Facilities@mail.wvu.edu) to request a space for your performance.

Faculty

• Please contact the Director of Recording Services and Teaching Associate Professor of Music Technology ( mark.benincosa@mail.wvu.edu) to request a recording of your performance at least four weeks before your recital.
• If you have not requested a recording at least four weeks before your event, likely, your performance will not be recorded. If we do not have available equipment and personnel, your performance will not be recorded. We may rent/lend equipment to performers in some instances when we cannot accommodate a request.
• We do not handle room reservations. Please contact CAC Operations ( CCA.Facilities@mail.wvu.edu) to request a space for your performance.
• Faculty soloists, faculty ensembles, and ensemble directors have control over the release of their concert recordings. WVU Recording Services will not distribute copies of your performances to the public unless prior arrangements have been made in writing.
• Faculty soloists, faculty ensembles, and ensemble directors have control over the release of their concert recordings. WVU Recording Services will not distribute copies of your performances to the public unless prior arrangements have been made in writing.
• Faculty needing copies of recordings/media for instructional use should contact WVU Recording Services. In most cases, there is no fee for this service. However, you may be required to provide blank media. All requests must be made in accordance with mechanical rights, copyright, and licensing laws.
• Faculty needing recordings of performances or compositions for FEPT files or external review files should consult the School FEPT Policy Statement.

Additional Information

• WVU Recording Services provides audio recording, post-production services, consultations, limited equipment lending/rental, and limited video recording services to West Virginia University School of Music employees, students, and visiting artists.
• The services and equipment we provide are dependent on available resources (equipment and personnel), timely communication, and scope of requests.
• We do not handle live streaming of events. However, we will work with CAC Operations or the Music Industry office to provide some, or all, of our audio feed for the livestream of your event.
• If you are hosting a guest artist, it is your responsibility to request a recording and to make certain that your guest consents to be recorded. Please do not assume that WVU Recording Services is aware of your event and will automatically record it. Please provide as much detail on the performance and instrumentation as you can.
• We attempt to record as many performances as possible (assuming we know about them and have available resources) without notification from the relevant performer/ensemble. The purpose of this is to maintain an archive that contains a majority of WVU events. If you prefer your performance not to be included in this archive, please email a request to mark.benincosa@mail.wvu.edu and the Director of the School of Music. The following are events in order of priority that we will attempt to record, even without notification from the performer or ensemble director, when possible:
• Major Ensembles (Orchestra, Wind Symphony, Symphonic Band, Choir, World Music Ensembles, Major Jazz Ensembles, Chamber Winds)
• Faculty solo, duo, and ensemble recitals

• Graduate Ensembles (Grad Wind Quintet and Grad String Quartet) and DMA Recitals

• Available locations for recording include Bloch, Clay, Falbo, and Davis. Preference is given to performances held in Bloch and Clay. Performances in the Museum Education Center are typically not recorded. Additionally, off-campus performances are typically not recorded. However, equipment may be available for lending/renting.
• Standard audio recording setup includes a stereo pair of microphones and basic track editing.
• Additional microphones may be available. Recording services will determine if a request for additional microphones warrants a modest increase in fees.
• Recording engineer will arrive 30-60 minutes before your event in Bloch Hall. The recording engineer will arrive 60-90 minutes before your event in Clay, Falbo, or Davis. Please make sure that you are available to speak with the engineer, if needed, and have the space available for them to set up. Recording engineers are not ushers, stagehands, setup/strike crew, or page-turners. They are not responsible for any other duties than what has been assigned by our department.
• A copy of your recording will typically be available within 14 business days after the date of the last performance. We try to make these available as soon as possible, but this can take longer during busier periods.
• Your recording will be made available to you via an online delivery service. Faculty have access to a cloud-based storage folder. Individual students will be given a direct link to a folder of their performance only.
• Physical copies are available on request for an additional fee.
• Service fees vary based on market rates. Fees are discounted for WVU students and employees. Guest artists and faculty recitals held in Bloch, Clay, Falbo, or Davis can be recorded at no cost.